Who can I contact to arrange a FEP Audit?

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Alison Van Polanen

EnivroPlan Limited

021 946 419

alison@enviroplan.nz

Ben Howden

Irricon Resource Solutions

021 242 0023

ben@irricon.co.nz

Dave Lucock

The Agribusiness Group

027 258 0771

dave@agribusinessgroup.com

David Ashby

Dave Ashby Rural Consultants Ltd

027 450 2934

dave@darcl.nz

David Hewson

Opus International Consultants - Rural

021 241 3549

david.hewson@opus.co.nz

Dugald McLean

021 038 1916

dsamclean@gmail.com

Glen Treweek

Aqualinc

021 928 877

g.treweek@aqualinc.co.nz

Jane Mitchell

027 482 9603

jane.m.mitchell@gmail.com

John Holmes

Ravensdown Ltd

021 900 446

john.holmes@ravensdown.co.nz

Katherine McCusker

The Agribusiness Group

022 071 0255

katherine@agribusinessgroup.com

Megan Hands

Lansavvy Limited

021 665 160

Megan@landsavvy.co.nz

Michael Edmondson

Synlait

021 503 397

michael.edmondson@outlook.com

Nicky Watts

Irricon Resource Solutions

021 220 1136

nicola@irricon.co.nz

Nicole Matheson

Aqualinc Ltd

03 964 6522

n.matheson@aqualinc.co.nz

Nicole Phillips

Irricon Resource Solutions

027 414 0456

nicole@irricon.co.nz

Noelle Fox

Livestock Improvement Corporation

027 525 0250

noelle.fox@lic.co.nz

Paul Reese

Irricon Resource Solutions

0277314433

paulr@irricon.co.nz

Sue Cumberworth

The Agribusiness Group

027 628 6110

sue@agribusinessgroup.com

What is an FEP Audit?

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An FEP audit is an on-farm independent assessment of the implementation of your FEP to check that:​
  • You manage the risks identified in your Farm Environment Plan; and
  • You apply Good Management Practices identified in your FEP to minimise the impact on water quality.

How much does an audit cost?

Environment Canterbury does not have control on the charges set by the FEP Auditors. The costs will however be dependent on the size and complexity of the farm systems and the time spent to undertake the audit.

Who requires a FEP Audit?

Any farmer:

  • Holding a resource consent with conditions requiring to have an FEP for their farm and an audit of that FEP; or
  • ​Belonging to an Irrigation Scheme, Principal Water Supplier that holds a resource consent with conditions requiring their members to have an FEP for their farm and an audit of their FEP; or
  • Belonging to a Hurunui Waiau River Regional Plan (Hurunui Waiau) Collective with and approved Environment Management Strategy.

Farm receiving water from an Irrigation Scheme, Principal Water Supplier or is part of a Hurunui Waiau Collective, can I decide who can audit my farm?

If you are supplied with water from an Irrigation Scheme or Principal Water Supplier and your property is covered by their consent or permit, or if you are part of an HWRRP Collective with an approved Environment Management Strategy, the FEP Audit will be arranged in line with your contract.

Farm connected to an Environment Canterbury Approved ISO Accredited Audit Programmes Industry Programme (aka Industry Programmes)

It is unlikely that you would require an additional audit, as long as the ISO accredited audit programme has been approved by Environment Canterbury and meets the requirements of your consent. A list of approved ISO accredited audit programmes is available from Environment Canterbury Customer Services, ecinfo@ecan.govt.nz"

When does my FEP need to be audited?

The date of the first audits is determined by your resource consent or your Irrigation Scheme, Principal Water Supplier or Hurunui Waiau Collective. The timeframe of subsequent audits is dependent on the audit grade awarded to you at the time of your previous audit. If you have a change in management or significant change in farm systems you will have to be re-audited within the year or 6 months depending of your previous audit grade.

What do I need for the audit

  1. The most recent version of your FEP and the consent containing FEP requirements – you need to ensure that your FEP meets at a minimum the FEP requirements included in your consent (The Auditor will ask you for this information before the audit)
  2. Your Nutrient Losses (including GMP losses as estimated by the Farm Portal. The Auditor will ask you for this information before to the audit):
    • The Farm Portal Farm Report
    • Hard Copy report of electronic file generated by the person that estimated your losses
  3. Records related to the management of fertilizer, irrigation, soils, effluent, waterways, waste/offal/silage pits and non-irrigation water, for example: (please see Examples of Evidence for more examples).
    • Pictures of stock exclusion methods, riparian margins management, and where applicable, mahinga kai management;
    • Farm Diary or other records types relating to:
      1. Irrigation scheduling and application;
      2. Fertlizer application; and
      3. Effluent application.
    • Soil moisture records;
    • Water Use for dairy shed and stock-water;
    • Maintenance records for machineries such as travelling irrigator, liquid and solid effluent facilities, irrigation systems, fertilizer application machineries etc.; and
    • Inspection sheets for crossing facilities, feed-pads, waste/offal/silage pits.

Record keeping is useful for your business and it can help you identify where you can reduce costs and increase efficiency.

Examples of Evidence - Irrigation Management Area

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The following table contains a list of possible documents and records a FEP Auditor may look at to assess whether you meet targets and objective per each management area included in your FEP.

Nutrient Management Area

  • Nutrient Budgets (latest version of OVERSEER® or equivalent model approved by Environment Canterbury)
  • Farm Portal Farm Report
  • Critical nutrient source map
  • Spreadmark certificate
  • Proof of fertilizer placement records
  • Fertiliser records
  • Fertiliser application records (incl. GPS records)
  • Soil moisture records
  • Soil temperature records
  • Soil test results(incl. Deep soil N test results)
  • Plant analysis results
  • Advisors recommendations report
  • Crop calculator records
  • Fertilizer application equipment calibration results

Irrigation Management Area

  • Design specifications
  • Certified/Accredited designer used
  • System evaluation report
  • System commissioning certificate
  • System calibration
  • Water take records
  • Preseason system maintenance records
  • Maintenance records
  • Breakages & system failure records
  • Annual system audit report
  • Bucket test results
  • Scheduling record
  • 10 day water budget
  • Application depth records
  • Map of irrigation high risk areas
  • Soil risk map
  • Irrigation GPS records
  • Specialised soil mapping records
  • Rainfall records
  • Climatic records
  • Soil moisture records
  • Staff training records

Soils Management Area

  • Erosion risk map
  • Record of erosion control activities
  • Soil incident records
  • Soil compaction field test results

Collected Animal Effluent Management Area

  • Regional Council Compliance letter
  • Effluent irrigation incident records
  • Backflow prevention device certificate
  • Certified/Accredited designer used
  • System maintenance records
  • Management plan/procedures
  • System incident records
  • Emergency management procedures
  • Effluent diary
  • Procedures manual
  • Effluent area map
  • System maintenance records
  • Application records (incl. depth and GPS records)
  • Bucket test results
  • Soil moisture records
  • Effluent storage design specifications
  • Dairy effluent storage calculations
  • Effluent storage system leakage test
  • Staff training records

Waterbody (riparian areas, drains, rivers, lakes, wetlands) Management Area

  • Stock Exclusion Map
  • Waterway mapping - fencing
  • Riparian management records
  • Riparian planting plan
  • Risk map and action plan

Point Sources (offal pits, farm rubbish pits, silage pits) Management Area

  • Pit Location Map
  • Contingency plan

Water Use (excluding irrigation water) Management Area

  • Water use data
  • Water meter data
  • Water meter certification
  • Water efficiency calculation
  • Certification of mechanical device
  • Design specifications

What does my FEP Audit Grade mean?

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Overall Grade A B C D
Compliance against your resource consent Compliant Compliant Non-compliant Non-compliant
  Frequency of Audit
Individual consented farm and farming enterprises 3yr 2yr 1yr 6 months
Farms connected to an Environment Canterbury Approved ISO Accredited Audit Programmes (Industry Programme) Dependent on Approved ISO Accredited Audit Programme timeframe 2yr 1yr 6 months
Farms connected to an Irrigation Scheme, Principal Water Supplier, or Huruni Waiau Collective Dependent on Approved ISO Accredited Audit Programme timeframe 2yr 1yr 6 months
Change in management or significant change in farm systems 1yr 1yr Within the year 6 months

 

Audit grades A & B are considered compliant with the FEP consent condition. It is unlikely that any additional monitoring will be required unless site-specific consent conditions are present.

 

Audit grades C & D are considered non-compliant and action will be needed to achieve an A or B grade by the next audit. It is important to ensure that you work with your auditor to achieve good management practice, as repeated instances of C or D grades are likely to result in enforcement action being recommended.

What information will be submitted to Environment Canterbury a result of the FEP Audit?

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Individual consented farmers and farming enterprises (multiple properties under single management)

The Certified FEP Auditor will provide the following information to Environment Canterbury

  • Audit Grade; and
  • Nitrogen losses as described in your consent

Farming enterprises (multiple properties under multiple management)

A summary report will be sent to Environment Canterbury containing:

  • Audit Grade for each farm belonging to the farming enterprise; and
  • Sum of Nitrogen Losses as described in your consent

Irrigation Scheme, Principal Water Supplier or is part of a Hurunui Waiau Collective

No FEP audit data will be sent to Environment Canterbury if you receive water from an Irrigation Scheme, Principal Water Supplier or is part of a Hurunui Waiau Collective. The registered FEP Auditor will liaise directly with them instead.

 

The information submitted as part of your Farm Environment Plan Audit is treated as private and confidential.  Bulk information from audits may be reported, but always anonymously and never at an individual level.

How will an Auditor assess my Farm Environment Plan?

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Farm Environment Plans are assessed in accordance with the protocols contained in the Canterbury Certified Farm Environment Plan (FEP) Auditor Manual.  

Please note: if you have received any advice or input from an auditor in any component of the preparation of an FEP or audit, including nutrient budgets, then the same auditor cannot audit that farm.

Approved ISO Programmes

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The below ISO programmes have been approved by Environment Canterbury:

Lead With Pride™ - Synlait

 

 

 

Farm Environment Plan Audit Complaints and Disputes

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How does an FEP audit complaint differ from an FEP audit dispute?

A Farm Environment Plan (FEP) audit complaint is about the conduct of a Certified FEP Auditor.

An FEP audit dispute is about the audit grades and actions a Certified FEP Auditor gives in the audit.

Who can submit an FEP audit complaint or dispute?

You can submit an FEP audit complaint or dispute if you are:

  • A consent holder
  • A property owner
  • A Farm Enterprise Manager
  • An Irrigation Scheme
  • A Principal Water Supplier
  • A Hurunui Waiau River Regional Plan Collective.

Complaint submission process

To submit an FEP audit complaint, you will need to complete an FEP auditing complaint submission form.

We will refer the complaint to the professional institute that the Certified FEP Auditor belongs to. If the professional institute substantiates the complaint and revokes the auditor’s membership, we will revoke the FEP Auditor Certification.

Please note that if you are a member of an Approved International Standards Organisation Programme , you need to submit a complaint directly to your Programme.


Dispute submission process

If you have an FEP audit dispute, you complete an FEP auditing dispute submission form and submit it along with a fee. The dispute process is cost recoverable, which means that:

  1. You, as the disputer, pay a submission fee up front. We will refund this fee if the complaint is substantiated. We will retain the fee if the dispute is unsubstantiated
  2. The Certified FEP Auditor will pay the fee if the dispute is substantiated. In this case, we will send an invoice to the Certified FEP Auditor at the end of the process.


In considering the submission, we may ask the disputer and the Certified FEP Auditor to attend an interview. We may also ask the Certified FEP Auditor to submit a copy of the FEP audit report together with all the material and evidence they used to determine the audit grade and/or assigned actions. If the dispute is substantiated, Environment Canterbury may revoke the FEP Auditor Certification.

 

Right of appeal

There is no right of appeal to Environment Canterbury’s decision on the resolution of an FEP auditing complaint or dispute.


Additional information

For more information, contact our Customer Services on 0800 324636 or, if calling from Christchurch, 03 353 9007